Call for Venue: ESOC 2021

ESO is proud to announce the Call for Venue nominations for the 2021 European Stroke Organisation Conference (ESOC). Choosing a venue for a future conference has political, financial and logistical implications and hence requires careful consideration. ESO has created a process, applying democratic principles and transparency. ESO cordially invites venue nominations from ESO members in good standing for consideration by the Conference Planning Group and the Executive Committee.

ESO has established a rotation principle for conference venues. The rotation should be from a north-western venue (Glasgow 2015); via a southern venue (Barcelona 2016); to a central or eastern venue (Prague 2017); returning to the northwest (Gothenburg 2018), a southern venue (Milano 2019), and a central or eastern venue (Vienna 2020), etc.

In accordance with the established regional rotation, venue proposals for ESOC 2021 should focus on north-western European cities. Where feasible, more than one venue will be considered in each city. The nomination should come from a national or regional neurological or stroke society, and not from a conference venue. Below you will find an overview of requirements for ESOC 2021, and for the nomination itself.

Nominations should be sent to esoinfo@eso-stroke.org. We look forward to receiving your nominations by 15 September 2018.

Once we have received your nominations the Executive Committee will discuss all nominations and can propose independently up to 3 cities which then will be discussed with the PCO in light of available dates, competing conferences, etc. Finally, a short list will be determined and cities then will be asked to submit a full bid.

Bart van der Worp                         Urs Fischer                            Eivind Berge
President                                       Secretary General                 Chair Board of Directors

ESOC 2021 Venue Requirements

• City: City in a secure and politically stable north-western European country. The city should be well accessible (especially by plane) and have a good public transportation system.
• Meeting month: May
• Length of meeting: 3 days (plus 2 days pre-conference setup and possibly 1 day post conference for dismantling)
• Size: approximately 5,000 persons

Definition of north-western Europe
Iceland; Ireland; UK; Norway; Sweden; Finland; Denmark; Germany; the Netherlands; Belgium; Luxembourg; France (northern half); Switzerland.

Nominations should include the following:

• Why should your national or regional society host ESOC 2021? Please present a summary (max. 250 words)

• Why should the city be chosen? Please present a summary (max. 1 page)

• Support of the city Does the city provide any grants or other benefits to the society?

• Information about congress centre
  • Lecture rooms capacities, exhibition and poster space,
  • floor plans, facilities/services available,
  • AV,
  • location within the city

• 2 possible dates in the required month
• Detailed breakdown of venues costs
  • Costs of congress venue for the full duration of the meeting
  • Cost of AV required for the lecture rooms
  • Services included in the total price

• Infrastructure
  • Average prices for economy flights from Europe and US to/from host city.
  • Transportation within the city (access to the congress centre from the airport and the city centre)

• Accommodation
  • Hotel capacity within the city (including breakdown of categories)
  • Hotel price range (e.g. 4*: € 120.00-200.00)

• General Information
• Contact person(s)