Call for Session Proposals

Please follow these criteria and procedures to help facilitate the process: 

The submission form is brief, but structured. In addition to a title (up to 20 words), you can enter a session description (up to 200 words, up to 50 words for “why is this topic important?” and up to 150 words for “learning objectives).   

We kindly ask you to propose two chairs, and five speakers with suggested titles for their talks (up to 15 words) and ideally two alternative speakers (minimum information only required; speaker and chair approval is not required). Please note that at least 3 presentation titles must be entered, otherwise the proposal cannot be submitted. We kindly ask you to add a short comment to each speaker. This should include gender, career status (early, mid or late) and country and why this speaker is suitable for the presentation. 

Much of the information is optional – therefore, it is not necessary to submit a ‘fully formed proposal’ – ESO is happy to accept all ideas, whether partial or more detailed. 

• The duration of each session usually lasts 1.5 hours, including five talks, and – this is very important – time for questions and answers.  
• Please submit proposals through the online system. We cannot accept proposals by any other method (Note: Joint Society Proposals with ESO are handled separately – see below).  
• Please log in with your existing ESO account and choose ‘Session Submission’. 
• Sessions must be submitted in English. Please use UK English spelling. 
• We value diversity and inclusivity, so we encourage proposals that strive for a balance of male and female chairs and speakers, geographical representation, and various career stages. The submission form allows you to indicate if a speaker is “early career”. While you’re welcome to suggest yourself as a chair or speaker, please keep these points in mind. To assist with programme planning, please indicate which topic your proposal relates to.