Session proposal process
The submission form is brief, but structured. In addition to a title (up to 20 words), you can enter a session description (up to 200 words, including up to 50 words for “why is this topic important?” and up to 150 words for “learning objectives).).
You may also propose up to two chairs, and up to five titles (up to 15 words) and two alternative speakers for each (minimum information only required; speaker and chair approval is not required). Please note that at least 3 presentation titles must be entered, otherwise the proposal cannot be submitted. We kindly ask you to add a comment to each speaker, why this speaker is suitable for the presentation.
Much of the information is optional – therefore, it is not necessary to submit a ‘fully formed proposal’ – ESO is happy to accept all ideas, whether partial or more detailed.
- The duration of each session usually 1.5 hours, including up to five talks, and – this is very important – time for questions and answers.
- Please submit proposals through the online system. We cannot accept proposals by any other method (Note: Joint Society Proposals with ESO are handled separately – see below).
- Please log in with your existing ESO account and choose ‘Session Submission’.
- Sessions must be submitted in English. Please use UK English spelling.
- Proposals that encourage a good balance of male and female chairs and speakers, geographical representation, particularly across Europe, and various career stages are likely to be particularly welcomed. The submission form will allow you to indicate which of the speakers is ‘early career’. While session proposers may suggest themselves as a chair or speaker, please bear the preceding points in mind.
- To assist with programme planning, please indicate which topic your proposal relates to.